Privacy Policy | CHP Law LLC

This Policy sets out the manner in which CHP Law LLC (“CHP”) collects, uses, manages and protects Personal Data (as defined below) in compliance with the provisions of the Personal Data Protection Act 2012 ("PDPA”).

This Policy applies to all Individuals (as defined below) who provide CHP with Personal Data or whose Personal Data is otherwise collected, used and/or disclosed by CHP in connection with and/or for the purposes of its operations.

This Policy supplements but does not supersede or replace any previous consent which an Individual may have provided to CHP, nor does it affect any rights that CHP may have at law in connection with the collection, use and/or disclosure of any Individual’s Personal Data. Subject to that, CHP will not collect any Personal Data from an Individual unless the Individual has voluntarily chosen to provide us with the Personal Data or as required for the purposes of providing services to the Individual or by law.

CHP may from time to time update this Policy to ensure it is consistent with its future developments or business purposes or to accommodate future changes to applicable legal or regulatory requirements. All updates to this Policy will be published at www.chp.law (“CHP Website”) and appropriate notifications of any material revisions will be published on the CHP Website and may be issued separately to relevant persons such as may be determined by CHP. Subject to an Individual’s rights at law, the prevailing terms of the Policy from time to time shall apply. By continuing their relationship with CHP after any amendments have been introduced and published on the CHP Website, Individuals shall be deemed to have accepted the Policy as amended.

For the avoidance of doubt, this Policy forms part of the terms and conditions, if any, governing an Individual’s specific relationship with CHP ("Terms and Conditions") and should be read in conjunction with such Terms and Conditions. In the event of any conflict or inconsistency between the provisions of this Policy and the Terms and Conditions, the provisions of the Terms and Conditions shall prevail to the fullest extent permissible by law.

1. Definitions:

For purposes of this Policy:
“Individual” means a natural person, whether living or deceased and “Individuals” shall be construed accordingly;
“CCTV” means Closed-circuit Television;
Personal Data means data that is capable of identifying an Individual, whether on its own or in conjunction with other data accessible to CHP;
“Personnel” means any Individual engaged under a contract of service with CHP, a contract for service with CHP, permanent or temporary employees as well as trainees and interns engaged by CHP from time to time; and
“Potential Personnel” means any Individual who has submitted an application to be engaged by CHP as Personnel.

2. Personal Data collected by CHP

CHP will only collect, use or disclose Personal Data about an Individual which it reasonably considers necessary for the relevant purposes underlying such collection, use or disclosure. Depending on the specific nature of an Individual’s interaction with CHP, Personal Data which CHP collects, uses or discloses concerning an Individual may variously include but is not limited to the following:

the Individual’s name, gender and contact particulars, including telephone number(s), residential/mailing address(es)and email address;
details of the Individual’s identification documents (such as, NRIC or passport numbers), and applicable visa or permits(such as employment pass, work permit, permanent residency status);
details of the Individual’s employment history and academic qualifications;
the name and contact particulars of the Individual’s next-of-kin;
the Individual’s network usage data and other information gathered automatically by our computer systems, including the Individual’s computer IP address, links visited and other activities conducted online or using our computer systems;
photographs and video or CCTV recordings of the Individual; and
other information which the Individual may provide to CHP, from time to time, in the course of such Individual’s interaction with CHP.

3. How CHP collects Personal Data

Generally, CHP may collect Personal Data from an Individual in one or more of the following ways or circumstances:

when the Individual interacts with CHP’s staff via telephone calls, emails, other correspondence and/or face-to-face meetings;
when the Individual visits CHP’s premises;
when the Individual specifically requests that CHP contact him or her or requests to be included in an email or any mailing list maintained by CHP;
when the Individual responds to any request by CHP for the provision of Personal Data;
when CHP receives references or referrals from its business partners or other third parties;
when the Individual attends or participates in any event organised by CHP;
when the Individual submits his or her Personal Data to CHP pursuant to a job application;
when the Individual subscribes to CHP’s publication(s); and/or
when the Individual submits his or her Personal Data to CHP for any other reason related to CHP’s ordinary course of business operations.

4. Purposes of collection, use and disclosure of Personal Data

Generally, CHP collects, uses and/or discloses Personal Data from Individuals for one or more of the following purposes:

(A)

Provision of services

administering and managing the Individual’s relationship with CHP;
providing the Individual with information about CHP’s services and/or the services of any external vendor that is providing services or products in partnership or collaboration with CHP;
responding to the Individual’s complaints, queries and/or requests;
facilitating and/or organising events;
informing the Individual of changes and/or updates to CHP’s policies, terms and conditions and/or other administrative information;

(B)

Security measures

verifying the Individual’s identity or monitoring the Individual’s activities, including without limitation via CCTV observation and/or recording;
preventing, detecting and investigating fraud, misconduct, any unlawful action, omission or dispute, and whether or not there is any suspicion of the aforementioned;

(C)

General business operations of CHP

staff training, quality assurance and performance evaluation;
record-keeping;
legal purposes (including but not limited to the Individual obtaining legal advice and dispute resolution);
meeting or complying with any applicable rules, laws, regulations, codes of practice or guidelines which are binding on CHP (including but not limited to responding to regulatory complaints, disclosure to regulatory bodies and conducting audit checks, due diligence and investigations);

(D)

Managing Personnel

administering, managing and/or terminating CHP’s relationship with Personnel;
evaluating the performance of Personnel;
undertaking staff training and quality assurance activities;
providing Personnel with services, facilities and/or other benefits being offered or made available by CHP to such Personnel as well as information about such services, facilities and benefits;

(E)

Managing Potential Personnel

administering and managing CHP’s relationship with Potential Personnel;
evaluating the suitability and eligibility of Potential Personnel to be engaged by CHP;

(F)

Marketing

where CHP circulates CHP’s publications or marketing information to an Individual or to any person which may be disseminated to and individual relating to services offered by CHP (whether by CHP or CHP’s business partners) which CHP thinks is or may be of benefit or interest to him/her via postal mail, electronic transmission to his or her or any email address(es), and/or voice call or phone call and/or fax to his or her or any telephone number(s);
or promotional and publicity purposes, including recording or taking photographs of participants at events or functions organised, hosted or participated by CHP;

(G)

Others

for transfer to third party data intermediaries to facilitate any of the aforesaid purposes;
for any purposes reasonably related to any of the above purposes; and
for any other purposes in relation to which CHP has specifically obtained the Individual’s consent.

5. Consent

Unless otherwise authorised under the PDPA or any other applicable law, CHP will not collect, use or disclose an Individual’s Personal Data without his or her consent.

CHP will take reasonable steps to highlight the purposes relevant to an Individual, by appropriate means, at the point or time of collection of the Personal Data from such Individual, including:

via express provisions in contracts, application forms and/or registration forms to be signed with or submitted to CHP;
via notifications on CHP’s websites; and
in the course of verbal communications.

Where feasible, CHP will inform the Individual of purposes that are intrinsic to the relationship between CHP or to the provision
of services to such Individual, as well as purposes that are optional.

In so far as any purpose(s) are intrinsic to the relationship or provision of services, CHP reserves the right to decline to engage in the relevant relationship or to provide the relevant services to the Individual if he or she does not consent to CHP’s collection, use or disclosure of his or her Personal Data for such purpose.

Individuals who:

voluntarily provide their Personal Data to CHP for the specified purposes;
use or access CHP’s website(s) or computer network;
enter CHP’s premises or using any of the facilities thereon; and/or
attend or participate in events or programmes organised by CHP.

will be deemed to agree and consent to CHP collecting, using and/or disclosing their Personal Data in the manner and for the purposes set forth in this Privacy Policy.

An Individual who provides CHP with Personal Data relating to a third party (e.g. information of his or her spouse or children) for any particular purpose, represents to CHP that he/she has obtained the consent of the relevant third party to CHP collecting, using or disclosing such Personal Data for the relevant purpose.

In so far as CHP collects Personal Data of an Individual from any third party(ies), CHP will take reasonable steps to inform the relevant third party(ies) of CHP’s purposes for collecting the Personal Data and to verify that consent from the Individual has been obtained by the relevant third party(ies) to such disclosure for the intended purpose.

6. Disclosure of Personal Data

In carrying out one or more of the above Purposes, CHP may need to disclose Individuals’ Personal Data to the following third parties for one or more of the above Purposes:

to CHP’s third party service providers or agents;
any external vendor that is providing services or products in partnership or collaboration with CHP;
to CHP’s auditors and professional advisors;
any person to whom disclosure is permitted or required by any statutory provision or law;
any permitted assigns; and/or
to any local or foreign regulatory body, government agency, statutory board, ministry, department or other government body and/or its officials.

7. Withdrawal of Consent

Any Individual who wishes to withdraw his or her consent to any use or disclosure of his or her Personal Data by CHP as set out in this Policy may do so by contacting CHP’s Data Protection Officer at info@chp.law.

Depending on the extent to which an Individual withdraws consent to the use or disclosure of his or her Personal Data by CHP, such withdrawal of consent may result in CHP’s inability to provide services to the Individual and may be considered as a termination by the Individual of any agreement between CHP and the Individual. CHP’s legal rights and remedies are expressly reserved in such event.

In so far as an Individual’s data is being collected by cookies, the Individual may disable the use of cookies on his or her internet browser when accessing CHP’s website. However, this may result in the loss of functionality, restrict the Individual’s use of the website and/or delay or affect the way in which CHP’s website operates.

8. Verification of Personal Data & Notification of Changes

Where feasible, CHP will take reasonable steps to verify the accuracy of Personal Data received at the point of collection but Individuals remain primarily responsible and liable to ensure that all Personal Data submitted by them to CHP is complete and accurate. Information voluntarily provided by an Individual to CHP shall prima facie be deemed complete and accurate.

CHP will also take reasonable steps to periodically verify Personal Data in its possession, taking into account the exigencies of its operations, but Individuals are nonetheless responsible for notifying CHP, from time to time, of any applicable changes to such Personal Data.

CHP shall not be held liable for any inability on its part to provide services to an Individual who fails to ensure that his or her Personal Data submitted to CHP is complete and accurate or who fails to notify CHP of any relevant changes to such Personal Data.

9. Activities undertaken prior to 2 July 2014

CHP may continue to use Personal Data of an Individual that was collected before 2 July 2014 for purposes for which the Personal Data was collected unless consent is withdrawn by that Individual. Individuals who wish to withdraw their consent to CHP’s use of their Personal Data may contact CHP’s Data Protection Officer at info@chp.law.

10. Protection of Personal Data

CHP shall make reasonable security arrangements to prevent unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks to Personal Data in its possession.

If CHP transfers Personal Data outside Singapore, CHP will take reasonable steps to ensure that such Personal Data transferred receives a standard of protection comparable to the protection received under the PDPA and such transfer shall be subject to this Policy.

CHP will ensure that third parties who receive Personal Data from CHP protect such Personal Data in a manner consistent with this Policy and not use such Personal Data for any purposes other than those specified by CHP, by incorporating appropriate contractual terms in its written agreements with these third parties.

CHP is not responsible in any way for the security and/or management of Personal Data shared by Individuals with third party websites accessible via links on CHP’s website.

11. Contacting CHP—Access and Correction of Personal Data

Any Individual who:

has questions or feedback relating to this Policy;
would like to obtain access to his or her Personal Data held by CHP;
would like to obtain information about the ways in which his or her Personal Data held by CHP has been or may have been used or disclosed by CHP in the year preceding the request; and/or
would like to update or make corrections to his or her Personal Data held by CHP,

should contact CHP’s Data Protection Officer at info@chp.law.

Individuals should note that CHP is not required, under the PDPA, to provide access and correction to Personal Data in certain exempted situations as set out in the PDPA.

The PDPA allows and CHP reserves the right to charge a reasonable fee for the handling and/or processing of access requests by an Individual pursuant to paragraphs (b) or (c) above.

12. Governing Law

This Policy shall be governed by and construed in accordance with the laws of Singapore. Any dispute arising out of or in connection with this Policy including any question regarding its existence, validity or termination, shall be referred to and finally resolved by the Courts of Singapore.